Program Fees

CISV Ottawa charges Program Fees to all travelers, except for those going to National Camp and some pilot projects. The Program Fees cover the direct costs incurred for travel to CISV programs, as well as a portion of the chapter’s costs to host programs.

Each delegate selected to attend a program will pay the following fees:

  • Chapter Fee of $450 towards the cost of hosting programs in Ottawa
  • CISV Canada and CISV International Fees. See Sample Program Costs. These fees are approximate.
  • Airfare and related travel costs* (e.g., travel insurance, local transportation)
  • Delegate’s share of the leader’s training, airfare and related travel costs* (if traveling with a leader)

* Travel costs vary depending on destination. Applicants must be prepared to pay costs associated with any of the potential travel destinations for the program to which they apply.

Note that delegates are also responsible for any separate passport, visa costs or medical camp forms and inoculations associated with attending a program. There will also be some miscellaneous costs for Canadian costumes, trading items, gifts and spending money. These are not covered by Program Fees. Delegations also have costs prior to traveling for any group activities decided by the group as a whole. Most groups design a T-shirt or sweatshirt to wear while traveling or to trade.

A deposit toward the Program Fees is payable in installments by post-dated cheques. Failure to provide post-dated cheques and pay the deposit by the due dates set out below will result in the program offer being withdrawn.

For Village delegates, installments are due by post-dated cheques:

  • January 15 - $1,000 or within 3 days after the program being offered
  • February 15 - $700, March 15 - $700, April 15 - $700, May 15 - $700

Winter programs and programs within Canada have a slightly different payment schedule

The full amount of the deposit payable to CISV Ottawa is:

  • $3800 for delegates attending an international Village
  • $2800 for delegates attending a Village within Canada and the USA

For Interchange delegates, installments are due by post-dated cheques:

  • January 15 - $1,000 or within 3 days after the program being offered
  • February 15 - $525, March 15 - $525, April 15 - $525, May 15 - $525

The full amount of the deposit payable to CISV Ottawa is:

  • $3,100  for Interchange

For Step Up delegates, installments are due by post-dated cheques:

  • January 15 - $1,000 or within 3 days after the program being offered
  • February 15 - $700, March 15 - $700, April 15 - $700, May 15 - $700
  • Winter programs and programs within Canada have a slightly different payment schedule

The full amount of the deposit payable to CISV Ottawa is:

  • $3800 for delegates attending an international Step Up
  • $2800 for delegates attending a Step Up within Canada and the USA

For Peace Bus delegates, fees payable to CISV Ottawa are due by post-dated cheque:

  • February 1st - $750

As well, a payment to CISV Canada of:

  • by February 1st - $1500 ($1700 after Feb 1st)

Participants are responsible for air/bus/train cost to/from start end point, plus travel insurance and out-of-province medical coverage. The deposit includes first $120 for attractions /admissions. Recommended spending money $7-10 per day. Each chapter/delegate family will billet and feed delegation for 1-3 days. Quoted fee may be less if federal funding or corporate sponsorship is received.

For Seminar Camp delegates, fees payable to CISV Ottawa are due upon application:

  • CISV Ottawa Hosting Fee: $450
  • CISV Canada and CISV International Fees: $871.43

The full amount payable to CISV Ottawa is:

  • $1321.43 for delegates participating in Seminar Camp

For Youth Meeting delegates, installments are due by post-dated cheques:

  • February 15 - $581.49, March 15 - $581.49 or less depending on the length of the program

The full amount of the deposit payable to CISV Ottawa is:

  • $1162.97 or less depending on the length of the program for Youth Meeting

For International People’s Project delegates, installments are due by post-dated cheques:

  • February 15 - $537.23, March 15 - $537.23

The full amount of the deposit payable to CISV Ottawa is:

  • $1074.45 or less depending on the length of the program for International People’s Project

For Junior Counselors, installments are due by post-dated cheques:

  • January 15 - $748.26 or within 3 days after the program being offered
  • February 15 - $748.26

The full amount of the deposit payable to CISV Ottawa is:

  • $1496.51 for individuals attending Village as a JC

 

The above amounts are "deposits" toward the final cost of the program. Remaining balances will be invoiced as costs are incurred by the chapter, to be paid by the delegate within one week of the date that CISV Ottawa sends the invoice. Failure to pay the balance within the 7-day period will result in a $200 administrative surcharge. Failure to pay the balance, including the $200 administrative surcharge, within two weeks of the date that CISV Ottawa sent the original invoice will result in the program offer being withdrawn.

If the final cost of the program is less than the deposits collected, the chapter will reimburse the delegate. Credits from the purchase of grocery cards are applied to the final invoice.

Payment can be made two ways:

  1. By sending a cheque made out to CISV Ottawa to c/o Treasurer, 41 Edina St, Ottawa, ON K1Y 3P1
  2. By Interac Email Money Transfer

To send an Interac Email Money Transfer:

  1. Log onto your online banking service and select the Interac e-transfer option
  2. Use the name "CISV Ottawa"
  3. Use e-mail address "treasurer@cisvottawa.ca"
  4. Use security question "2017 Membership Fees" or "2017 Travel Program Fees", etc
  5. For the security answer, use the youngest delegate's first and last name with no capitals and no spaces.  Note: do not include the security question or answer in the optional message.
  6. After completing the Email Money Transfer, in a separate e-mail message to treasurer@cisvottawa.ca, give him/her the security question and answer.

NOTE: Post-dated cheques are required for the deposit dates for Travel Programs.

While each delegate, upon accepting a program offer, is expected to participate in the program, occasionally personal or medical crises necessitate their withdrawal. If this occurs, the trip interruption and cancellation insurance policy that has been purchased will ensure the delegate's travel costs are reimbursed. If CISV Ottawa is able to find a replacement delegate, the Program Fees, minus the $450.00 hosting fee, will be returned to the withdrawn delegate.

CISV Ottawa also offers all chapter families the opportunity to have some of their Program Fees refunded by participating in chapter fundraising programs. A Bursary Application Form is available for those who request it from the Treasurer or Program Chair.

Program Fees (per delegate)

See 2016 Sample Program Costs (updated Dec 8, 2015).

Program fees include air travel, insurance, share of the Leader's air travel and insurance, Travel Agent service fees, National and International Fees and local Ottawa Chapter Hosting Fee, Leader Training Fees, any costs specific to a particular travel location such as rail or bus transportation, and taxes.

Program Fees vary due to air travel and insurance costs. A deposit is taken in advance, and the final invoice (or credit statement) is issued around the time of travel once air fares and all costs are known. Credits from the purchase of grocery cards are applied to the final invoice.


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