Program Fees Policy

CISV Ottawa charges a Program Fee to all travellers, except for those going to National Camp and some pilot projects. The Program Fee covers the direct costs incurred for travel to CISV programs, as well as a portion of the chapter’s costs to host programs.

Program Fees

Each delegate selected to attend a program (other than National Camp) will pay the following fees:

• chapter fee of $300 towards the costs of hosting programs in Ottawa;
• CISV Canada and CISV International fees (see 2012 Sample Program Fees, or below);
• airfare and related travel costs* (e.g., travel insurance, local transportation); and
• delegate’s share of the leader’s training, airfare and related travel costs* (if traveling with a leader).

*Travel costs vary depending on destination. Applicants must be prepared to pay costs associated with any of the potential travel destinations for the program to which they apply.

Note that delegates are also responsible for any separate passport, visa costs or medical camp forms and inoculations associated with attending a program. There will also be some miscellaneous costs for Canadian costumes, trading items, gifts and spending money. These are not covered by Program Fees. Delegations also have costs prior to traveling for any group activities decided by the group as a whole. Most groups design a T-shirt or sweatshirt to wear while traveling or to trade.

A deposit toward the Program Fees is payable in five equal installments by post-dated cheques. Failure to pay the deposit by the due dates set out below will result in the program offer being withdrawn.

For Village, Interchange and Summer Camp programs, installments are due:

• January 15 - $1,000 or within 3 days after the program being offered
• February 15 - $500, March 15 - $500, April 15 - $500, May 15 - $500
• Winter programs and programs within Canada have a slightly different payment schedule

For Peace Bus a deposit of $1800 is due in 3 installments:  February 1 - $600, April 1 - $600, and June 1 - $600, by post dated cheques to CISV Victoria. (Subject to change for 2012 - stay tuned!)

For delegates who pay their own travel costs (JC, Seminar Camp, IYM, IPP, Peace Bus), installments toward CISV Ottawa Hosting Fees, National and International Fees are due:

• JC:  February 15 - $522.50, March 15 - $522.50
• Seminar, Peace Bus:  February 15 - $300.  For Seminar Camp delegates, CISV National and CISV International payments are due upon application ($630) and are payable directly to CISV Canada additionally
• IYM:  February 15 - $400, March 15 - $345
• IPP:  February 15 - $300, March 15 - $300

The full amount of the deposit payable to CISV Ottawa is:

• $1045 for Individuals attending Village as a JC,
• $300 for Seminar Camp, Peace Bus 
• $745 for International Youth Meeting
• $600 for International People’s Project
• $2,000 for Delegations attending Villages, Summer Camps, or Interchanges within North America; or
• $3,000 for Delegations attending Villages, Summer Camps, or Interchanges outside of North America.
• $1800 for Individuals participating in Peace Bus (Payable to CISV Victoria)

The above amounts are "deposits" toward the final cost of the program. Remaining balances will be invoiced as costs are incurred by the chapter, to be paid by the delegate within one week of the date that CISV Ottawa sends the invoice. Failure to pay the balance within the seven day period will result in a $200 administrative surcharge. Failure to pay the balance, including the $200 administrative surcharge, within two weeks of the date that CISV Ottawa sent the original invoice will result in the program offer being withdrawn. If the final cost of the program is less than the program fee collected, the chapter will reimburse the delegate.

Payment can be made 3 ways,  either by sending a cheque to our Treasurer's address to CISV Treasurer, PO Box 1024, Richmond, Ontario, K0A 2Z0 , through PayPal when available (not available for some transactions) , or by Interac Email Money Transfer. To send an Interac Email Money Transfer, log onto your online banking service and select this option. You will be prompted to enter a name (use "CISV Ottawa"), e-mail address (use "treasurer  @cisvottawa.ca"), security question ("2011 Travel Program Fees") and security answer (use the youngest delegate's first and last name with no capitals and no spaces). You then have the option of writing a brief message - do not include the security question or answer. After completing the Email Money Transfer, in a separate e-mail message to the treasurer at cisvottawa.ca, give him/her the security question and answer.

NOTE: Post dated cheques are required for the deposit dates listed above for Travel Programs

While each delegate, upon accepting a program offer, is expected to participate in the program, occasionally personal or medical crises necessitate their withdrawal. If this occurs, the trip interruption and cancellation insurance policy that has been purchased will ensure the delegate's travel costs are reimbursed. If CISV Ottawa is able to find a replacement delegate, the program fees, minus the $300.00 hosting fee, will be returned to the withdrawn delegate.

CISV Ottawa also offers all chapter families the opportunity to have some of their Program Fees refunded by participating in chapter fundraising programs.

Sample CISV Canada & CISV International Fees (included in above costs) per delegate 2012:

• Village - $745
• Interchange - 1 leader $290
• Summer Camp - $630
• JC - $745
• Seminar Camp - $585 (payable to CISV Canada)
• Peace Bus - to be determined 
• International Youth Meeting - 8 days $285/ 15 days $445
• International People’s Project - $300 (individual 14 - 18 days) 

2012 Program Fees (per delegate) including Air Travel, Insurance, Share of the Leader's Air Travel and Insurance, Travel Agent Service Fees, National and International Fees and local Ottawa Chapter Hosting Fee, Leader Training Fees, any costs specific to a particular travel location such as Rail or Bus Transportation, and Taxes.

This year's Program Fees may vary substantially, due to travel costs, but these 2011 costs provide some information:

• Village to Portugal - $3,068
• Village to Italy - $2,856
• Interchange with Ecuador - $2,777
• Summer Camp Austria - $3,324
• Summer Camp in Germany - $2,811

Last Updated Sunday, February 26 2012 @ 02:22 PM EST; 4,597 Hits